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THE NEXT STEPS
(Circulating Packet)

  • Read the Stamp Circulating Packet Rules below

  • If you wish to sell material via the Stamps Packet, follow the steps given in Selling Stamps and provided you are a member of the National PS, send your material to 
      NPS Unit CP,
      37 Dora Road
      Wimbledon Park
      London SW19 7EZ
     
    Callers regarding Packets by prior arrangement only.
  • If you wish to receive the Packet, print off the Packet Application Form sign it and send it to NPS Unit CP,
    37 Dora Road, Wimbledon Park, London SW19 7EZ   giving your two references.

  • If you are not a member of the NPS, firstly read "How to Join" and print off the NPS Membership Application Form. Send the completed Membership Form to the National PS with your Circulating Packet Application, but please note that this will not entitle you to start receiving the Packet until such time as your application to join the Society has been processed and accepted by the Council of the National Philatelic Society.

NATIONAL PHILATELIC SOCIETY CIRCULATING PACKET RULES - STAMPS

N.B. Members must telephone ahead before passing packets (see Rule G1). All

correspondence, remittance advice forms and payments must be addressed to NPS Unit CP. c/o 37

Dora Road. Wimbledon Park. London SW19 7EZ. Tel: 020 8946 6224. Booklets for Circulation must be

sent to NPS Unit CP. c/o 41 Woodland Way. Theydon Bois, Epping. Essex. CIVI16 7DY. Tel: 01992

814152. The words "Packet Secretary", "Circulating Packet" or "Philatelic" must NOT appear on the

outside of any letter or parcel (see Rule J1).

A) MEMBERSHIP.

1) The Circulating Packet is available at the sole discretion of the Secretary of the Circulating

Packet, (hereinafter called the Packet Secretary) to a member of the National Philatelic Society (NPS),

resident in the U.K., who is -

a) 18 years of age or over, on giving two satisfactory references.

b) Under 18 but 16 or over, on giving two satisfactory references together with a written

undertaking by a parent or guardian to be responsible for complying with these rules, including paying for

purchases.

2) It is regretted that

a) The NPS cannot accept material for sale in the Packet from members resident outside the

European Union, or material valued at 600 or over from members resident in the Channel Islands or Isle of

Man, since the Society cannot accept liability for V.A.T. charged on entry into the U.K.

b) Under the Members' Compensation Scheme, the Circulating Packet cannot be sent to

members resident outside the U.K.

3) A member of the National Philatelic Society wishing to receive the Circulating Packet shall

complete an application form and submit it to the Packet Secretary.

4) In accordance with data protection principles, information received in connection with the Packet

must not be used for any other purposes.

5) The Packet Secretary may, at his/her sole discretion and without giving any reason, terminate any

member's involvement with the packet.

B) CONTENTS OF A PACKET.

1) Each packet should contain:-

a) Booklets, numbered consecutively in either the top right or the top left corner.

b) A circulation list, showing the total number and value of booklets included, and the names

and telephone numbers of members to whom the packet is to be circulated.

c) Remittance advice slips for use in notifying the Packet Secretary of the receipt and dispatch

of the packet and the amount of purchases made.

d) Gummed and addressed labels for use when dispatching the packet by post

e) A copy of these rules.

C) PROCEDURE ON RECEIPT OF A PACKET.

1) Having been advised by telephone that a packet is on its way to you (Rule G1), advise the Packet

Secretary and the member who has sent it, if it does not arrive within one week.

2) On receipt of a packet a member MUST :-

a) Check the contents of the packet and at once report to the Packet Secretary and the member

from whom the packet has been received, if any item listed in Rule B1 is missing.

b) Check that the number of booklets agrees with that shown on the circulation list, that all the

pages in each booklet are present and that all spaces from which stamps have been removed have been

signed, and at once report to the Packet Secretary and the member from whom the packet has been

received if any booklet or page is missing or any space is unsigned. Any unsigned space noticed should be

marked "UNSIGNED WHEN SEEN BY (member's name) (date)".

c) Report to the Packet Secretary any mis-description or other irregularity which comes to his/

her notice.

     D) PROCEDURE FOR DEALING WITH A PACKET.

1) On purchasing a stamp, a member MUST:-

a) Sign his/her name or use a rubber stamp in the space from which the stamp has been taken.

b) Fill in the numbers and values of the items purchased on :-

   i) The front cover of the booklet.

   ii) The remittance advice slip.

  iii) The total value of purchases on the circulation list.

If no stamps are purchased, a member MUST fill in the necessary particulars on the remittance

  advice slip and the circulation list.

E) SAFEGUARDING OF A PACKET.

1) a) A member is responsible for the safety of the packet from the time it is delivered to his/her

address to the time he/she obtains either a valid certificate of posting or the signature of the next member on

the remittance advice slip. If a packet is lost or stamps are lost or damaged while a packet is in a member's

care, that member will be required to make good the total value of such loss or damage.

b) If a member forwards a packet by post without obtaining a certificate of posting and the

packet is lost, that member will be liable for the full value of the packet.

F) RETENTION OF A PACKET.

1) A member retaining a packet for more than three working days (i.e. not including Sundays and

Bank Holidays) shall pay a fine of 5p per day for every day in excess.

G) PROCEDURE ON DISPATCHING A PACKET.

1) If there are unsigned spaces on the circulation list indicating that previous members have not

received the packet, contact these members before proceeding to the next member. Prior to dispatching a

packet, a member MUST telephone the NEXT member on the list to confirm that they are available to receive

the packet. Allow time to contact members - at least one daytime and one evening call should be made

before moving to the next member. Only if previous members and the next member are not available should

a member further down the list be contacted, and the circumstances occasioning this should be reported on

the remittance advice slip.

N.B. IN NO CIRCUMSTANCES SHOULD A PACKET BE FORWARDED UNTIL ANOTHER MEMBER HAS

SIGNIFIED THAT HE/SHE IS ABLE AND WILLING TO RECEIVE IT.

2) The remittance advice slip must be completed in FULL.

3) A packet may be passed by hand or by post. On passing a packet by hand ensure that all

booklets are present and in numerical order and that all other contents are present. On passing a packet by

post, ensure in addition that the packet is securely wrapped and sealed, that the address label is firmly

affixed on the front and the return address (NPS Unit CP, c/o 37 Dora Road, Wimbledon Park, London SW19

7EZ) is either written on the back or on a label securely affixed to the back, and, if you have not already

affixed postage stamps to the packet, ensure that the counter clerk affixes the postage label to the same side

of the packet as the address label.

4) a) If the packet is passed by hand, the signature of the recipient must be obtained on the

remittance advice slip.

b) If the packet is dispatched by post, a certificate of posting must be obtained from the counter

clerk.

5) Within 24 hours of passing on the packet, post to the Packet Secretary the completed

remittance advice form, the certificate of posting if the packet has been dispatched by post, and a remittance

(cheque or mint gummed UK stamps) to cover the purchases made and any fine payable.

N.B.: IN NO CIRCUMSTANCES MAY TWO OR MORE PACKETS BE MADE UP INTO ONE PARCEL FOR

POSTING.

A separate certificate of posting should be obtained from the counter clerk for each packet posted. If two

or more packets are sent in the same parcel and a loss occurs, the conditions of the Members'

Compensation Scheme will have been breached and the forwarding member will be held responsible for the

full value of the loss.

H) RESIGNATION. CHANGE OF ADDRESS OR ABSENCE FROM HOME.

    1) A member wishing to discontinue receiving packets, whether temporarily or permanently, should

  inform the Packet Secretary. Every effort will be made to inform a member higher on the circulation list, so

  that the list may be amended. If, despite this, a member wishing to discontinue receiving packets should

  receive a telephone call asking if he/she can accept a packet (Rule G1), he/she is responsible for informing

  the member who has telephoned that he/she no longer wishes to receive packets.

   2) A member changing address should notify the Packet Secretary of their new address and

  telephone number as soon as possible. If a packet is already in circulation containing the old address and

  telephone number, every effort will be made to inform a member higher on the circulation list so that the list

  and address label may be amended, and the co-operation of all members is solicited to ensure the smooth

  circulation of the packet.

       I) PREPARATION OF BOOKLETS.

     1) a) Stamps shall be mounted either in NPS booklets, or on sheets stapled within NPS booklet

  covers (both of which are available from the Packet Secretary), or in similar booklets. The size of booklets

  must not exceed 8" x 5" and the number of pages in a booklet must not exceed 12.

    b) Stamps must be mounted on the RIGHT HAND PAGE ONLY.

    c) Used stamps and mounted minted stamps must be securely affixed by means of a NEW

  hinge.

    d) Unmounted mint stamps may be affixed in clear packets secured by Sellotape, or in double

  welded clasp mounting strips.

    e) Covers may be included if they are contained in clear packets securely affixed to the page by

  Sellotape.

     f) Net selling prices must be clearly marked in ink ABOVE the stamp. If a catalogue price is

  shown it must be distinct from the selling price.

g) The full name of the owner must be filled in, on the front of the booklet.

h) The Packet Secretary has the right to refuse to circulate any booklet which is untidy or

  contains badly mounted stamps or is otherwise unsuitable for circulation.

i) The stamps in any booklet shall consist of ONLY Great Britain or Commonwealth or Foreign,

  so that the booklet may be included in the appropriate packet.

      J) SUBMISSION OF BOOKLETS TO THE PACKET.

     1) Booklets for circulation must be addressed to NPS Unit CP, c/o 41 Woodland Way, Theydon

  Bois, Epping, Essex. CM 16 7DY. Callers by prior arrangement only. The words 'Packet Secretary',

'  Circulating Packet' or 'Philatelic' should not appear in the address.

     2) When sending booklets by post to the Society, a member wishing for acknowledgement of receipt

  must enclose a separate stamped self-addressed envelope or postcard for that purpose. If the member

  concerned changes address, or if the booklets are to be returned to an address other than that in the

  Society's records, the Packet Secretary must be notified in writing.

     3) a) Books which have completed a circuit may, at the owner's request and/or the Packet

  Secretary's discretion, be included in a second circuit before being returned.

    b) Subject to Rule J2, booklets will be returned by the Packet Secretary to the address of the

  member contained in the Society's records at the time of disbursement. The Society will use its best

  endeavours to return all booklets to members. However, if a member, or a deceased member's heir, cannot

  be traced, the Society may dispose of his/her booklets for the best price reasonably obtainable and hold the

  proceeds to the account of the member or his/her heir for five years, after which date the proceeds will

  accrue to the Society

     K) MEMBERS' COMPENSATION SCHEME.

         1) a) The Packet Secretary shall provide facilities for every member to access the Members'

  Compensation Scheme for the contents of members' booklets to the limit of 100 per booklet. The

  Compensation Scheme covers loss by theft, burglary, fire or water damage from the time of receipt by an

  officer of the Society up to and during transit from the Society to the vendor, including during circulation to

  members, and includes loss in the postal system during this period. The Scheme does not cover loss before

  receipt by the Society.

            b) A member wishing to access the Compensation Scheme shall indicate clearly on the front of

  each booklet whether or not compensation is required. This may be to the full value of the booklet, subject to

  a limit of 100, or to any lesser amount or any fraction of the value. If no indication is given, it will be

  assumed that compensation IS required.

            c) The charge for the Members' Compensation Scheme is 3 of the value of the compensation

  required. The percentage rate charged may change, but such change will be notified to all members before it

  is implemented.

    L) COMMISSION.

         1) a) A charge of 10 is made on all sales, with a minimum charge of 50p per booklet. The

  percentage rate charged may change, but such change will be notified to all members before it is

  implemented.

            b) In addition to the commission and Compensation Scheme charges, postage will be charged

  at cost to cover 2nd class postage. Where appropriate, booklets will be returned by Signed For or Special

  Delivery post and the corresponding fee charged.

            c) Any sums owing to the Society in respect of a member's involvement in the Circulating

  Packet may also, at the Packet Secretary's discretion, be deducted from any remittance due to that member.

    M) OTHER MATTERS.

         1) Member shall not allow any other person to have access to the packet except in his/her presence.

         2) No member shall indicate by any mark that any stamp is a forgery or wrongly described unless

  he/she also signs his/her name, thereby undertaking to purchase it at the marked price is his/her opinion is

  not upheld by an expert. No member shall make any other mark upon a booklet except in accordance with

  RulesC2b and D1a.

        3) A member shall settle any account rendered by the Packet Secretary at the earliest possible date

  after receipt and if such account is not paid within 14 days after receipt, the Packet Secretary shall have the

  power at his/her sole discretion to prevent the member receiving further packets until settlement has been

  made.

        4) Neither the National Philatelic Society nor the Packet Secretary shall be responsible for any

  member's debts, or for stamps lost or damaged in transit except as under Rule K1a.

        5) In these Rules, the term 'member' shall be deemed to include 'life member' unless the context

precludes such interpretation.

(Issue of December 2014)

 

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Last updated 4th June 2017 

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